We are seeking a highly motivated and experienced Assistant Facility Manager to support the daily operations of our facilities. The ideal candidate will be a hands-on professional with a strong technical background, excellent project management skills, and a proven ability to manage multiple service providers. This role is critical in ensuring our work environment is safe, efficient, and well-maintained.

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Major Responsibilities

• Oversee the day-to-day operations of all facilities services, ensuring a safe, clean, and functional work environment.
• Monitor key service contracts, including but not limited to: security guard services, access control systems, CCTV, fire alarm systems, cleaning services, pest control, and waste management.
• Supervise the preventive and corrective maintenance programs, eg. plumbing, and drainage.
• Manage company vehicle logistics including licensing, repair, maintenance, fuel consumption and logistics.
• Assist in the planning, coordination, and execution of office relocation, renovation, and refurbishment projects.
• Assist in preparing procurement documents (e.g., RFQs, Tenders) for projects, maintenance, and repair works, including necessary AutoCAD drawings and layout plans.
• Liaise with end-users, service providers and contractors to ensure service or works are delivered on time, within budget, and to the required quality standards.
• Conduct site inspections and monitor work progress to ensure compliance with respective standard, safety, and quality requirements.
• Other ad-hoc tasks per corporate direction and needs.

Requirements

• Higher Diploma/Certificate or above in Facility Management, Building Studies, Building Services, Electrical Engineering, or a related discipline.
• Minimum of 5 years of solid and relevant experience in facilities management with a proven track record in office relocation and renovation projects.
• Proficiency in MS office applications, experience with AutoCAD and photo editing would be an advantage.
• Holder of a Certificate of Registered Grade A Electrical Worker in Hong Kong would be an advantage.
• Good command of both written and spoken English and Chinese. Well versed with MS Office applications.
• Proactive, well organized, attentive to details, able to work under pressure with competing priorities.